Functionality in beta phaseCurrently, POS is only available to some beta users.
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POS is a Gem subject to a fee that you can activate from the Holded Store. It is composed by a section on the platform, for stores and inventory management, and by an application for iOS or Android tablets for a daily usage in a physical store. Learn more about POS in this section.
POS integrates automatically with your Holded accounting section by creating entries in your accounting and treasury accounts previously configured. The generation of those entries is triggered by a few different actions that you can perform in the app.
Check here all the default accounts available in Holded
When are the accounting entries created?
Sales and refunds
Every time you complete a sale or a refund, the system will automatically create two entries.
One entry, generated in your default sales account, will register the revenue and your tax liability resulting from this sale.
The second entry will register the payment in the treasury account previously linked to the selected payment method, either cash or credit card.
Learn here how to configure your default accounts in Holded
Manually withdrawing or adding cash
When you manually add to or withdraw cash from your register, creating a movement not related to a specific sale or refund, an entry will be generated.
To record this movement and its entry, you will have the option of selecting one of your bank accounts previously added to Holded or, if none is selected, the system will create the corresponding entry in the accounting account 555 Partidas pendientes de aplicación.
Bear in mind that if you are moving cash from your register to a bank account (or the other way around), an accounting entry between two treasury accounts will also generate a payment. You should later use this payment to reconcile against the corresponding transaction in your bank statement.
In case the cash movement is between two registers, for example in case you do not have enough money for a change, this action needs to be performed in just one cash register to avoid a duplicated entry, as it will already record the movement on both registers.
Learn here how to manage your cash register in Holded
Closing your register
When you close your register, POS will automatically display the expected amount based on the cash movements of the day. You can either confirm this expected cash amount or, in the event of a discrepancy, correct it with the actual amount.
Bear in mind that if an entry is manually created in one of the accounts linked to your register during an open POS session, this will also be counted when calculating the expected amount.
In case you had to correct the expected amount, to avoid a mismatch in your balance, a corrective entry will be generated in two extra sales or expenses accounts that are automatically created by the system when activating the POS Gem.
Learn here how to close your register
Check here to learn how to set up your store's accounting account preferences