First check that all that the account you want to create does not exist, but its group is available.

1. Access Accounting
2. Select Chart of Accounts
3. Click on New Account
4. Fill in the fields
5. Click Create

Fields to fill

• Type
  Select the group in which the accounting account is located.
  (Example 4300: Customers).
• Name
  Choose the name you want to identify the accounting account with.
  (Example: Multiple clients).
• Number
  By selecting the corresponding group, Holded will automatically assign an account that is empty to avoid duplicating.
• Colour
  To distinguish the book account, please choose a colour.

After creating the account, it won't be displayed at first because it has no balance. To check that it has been created correctly, select the Show empty filter.

By default, the chart of accounts shows the accounts with a balance in the selected period of time. In order to see the accounts that have no balance or are archived, you have to follow these steps.

1. Access Accounting
2. Select Chart of Accounts
3. Select the filter Show empty
   Selecting this option will display the accounts that had no movements during the selected period.
4. Pulse the option Archived
   Selecting this option will show the accounts that you have marked as archived.

1. Click on the control menu in the upper right corner
2. Select Settings
3. Go to Accounting
4. Click on Account numbers
5. Select from the drop-down option that you prefer from 8 to 12 digits

Holded by default works with 8 digits.
If you need to work with accounts with more than 8 digits, you have to configure the number of digits before starting to create invoices or entries.

Keep in mind that you will have to respect the 4 digits of the group (4300, 4000). As an example, when assigning the number 43039999 the system interprets that there are no free 4300 accounts left since the last digit allowed is 43009999. In this case, a new account with 9 digits will be created, which will be 430000001.

1. Access Accounting
2. Select Chart of Accounts
3. Click on the three-dot menu, on the top right
4. Select Import and download the import template
5. Complete the template and upload it from the same modal

When importing your accounting accounts, keep in mind that they will be assigned based on your General Accounting Plan. If the accounting group does not exist, they will not be assigned and will not appear in the reports.

Consult the importation guide here

1. Access Accounting
2. Select Chart of Accounts
3. Click the settings icon next to the account
4. Modify the data
5. Save

Before changing the number of an account, check if this number is already assigned to another. If you assign a number already in use, the two accounts will be merged and one of them will disappear. We don't recommend performing this action.

An accounting account is archived when is not used but has a balance from previous years and it is impossible to delete it.

1. Access Accounting
2. Select Chart of Accounts
3. Select your account
4. Enable the Archive button, at the bottom of your screen

Deleting an accounting account will only be possible when it has no balance in any year registered in Holded. Select the Show empty filter to access accounts with no balance.

1. Access Accounting
2. Select Chart of Accounts
3. Select your account
4. Click Delete, at the bottom of your screen
5. Confirm the action