To start creating and editing the accounting preferences, click on the gear wheel (located next to your company name) > click on View all > Accounting.
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When you create a contact, you can choose if you want to always use the same account or create a specific account for each contact automatically.
To choose an account, ensure that the tab is highlighted grey and then enter the account name.
You can edit the account information for suppliers, in the same way you have chosen the contact account. Ensure that the tab is highlighted grey and then enter the account information to assign to the suppliers.
In this section of the accounting settings, you'll be able to choose which account to use every time you create a treasury account. If you keep the tab option as blue, all your accounting accounts will be the default option.
To change the Account associated with the treasury options, ensure that the tab is highlight grey. The following options will be available for you to choose from:
- Create account for each bank payment
- Create account for each cash payment
- Create account for each card payment
- Create account for each payment gateway
You can change the settings for your default accounting account for your inventory settings.
When you create a warehouse, you can choose if you want to always use the same account or create a specific account for each warehouse automatically.
You also have the option to create a sales cost entry, you can also assign this to a new accounting account or keep it as the default option.
Sales & Purchases
Chose your default assigned account for your sales and purchases account. This is currently not assigned, to add an account click on Select account > start typing to find /create an account.
In this section you'll be able to configure the settings for your accounts closing.
When you close and open an entry, a closing entry will be created for the year, and an opening entry will be created for the following year. All the extra closing amounts will be transferred to the following year.
How to make an automatic closing of accounting accounts
- Click on Automatic closing
- Choose whether you want to close your accounting accounts at the end of the year or on a specific date.
- Select the year you want to close
- Click Confirm and then Confirm again
The renumber entries option will enable you to have all your accounts in the daily ledger renumbered.
Offset entries finder
What is an offset entry
An offset entry is an entry on a balance sheet that sets another entry to zero. The offsetting liability may either be an asset or liability
From the accounting settings, you'll have the option to find any offset number entries. To do this, just click on Offset entries finder. You will receive feedback if any offset number entries are found.
Choose your accounting scheme according to the country in which your company legally operates in. The following Accounting schemes are currently available:
- España - Canarias
- España - Península
- United Kingdom
Note: the accounting scheme for the USA will be coming soon.
This setting is only visible to the Holded account admin, you will be able to change the number of digits in the accounting. This will change all the digits in your accounting accounts, but duplicates won't be created
To change this, click on the Change button and choose the number of digits from the drop down list available, then click on Confirm, and Confirm again.