1) What is a recurring sales invoice?
A recurring sales invoice is an invoice that is sent repeatedly to the same customer during a certain period of time.
There are types of businesses that offer services or products that invoice your client every month, quarter, semester or year for the same amount and products. For example how marketing agencies, consulting or companies that offer any type of service.
That's why in Holded you can create recurring invoices only once and automatically invoices will be generated every month without you having to recreate them manually.
Draft future invoices: A recurring sale is NOT an invoice yet. It's a "template" that allows you to convert it into an invoice every month, quarter or year. This will save you from re-creating the invoice manually. It will be very useful for example if you have customers with monthly fees or annual subscriptions.
2) Why use a recurring invoice?
Automatically convert and send: When you create the recurring invoice, activate the automatic delivery option so that when it's time to send the invoices, the invoices are created and sent automatically to your customers.
With recurring invoices you'll be able to save a lot of time! You won't have to create the same invoices for the same contacts manually, every month, quarter or year.
When you create a new recurring invoice you can determine the following:
- Interval: This will state how often invoices will be issued (Daily, Weekly, Biweekly, Monthly, Bimonthly, Quarterly, Biannual, Annual)
- Start: Date the first invoice will be issued
- End: Date when bills will stop recurring
With this information you'll have invoice templates already filled in that you can convert into real invoices in 2 ways:
- Manually: When it's the date you need to issue the invoice, you can check the recurring invoices pending conversion to real invoices and click the convert button .
- Automatically: The date the invoices need to be sent - the invoices will be created and will automatically be sent to your clients email.
In short, recurring bills will save you time and will make you forget to bill your customers.
Now that you know what the recurring bills are for, we'll show you how to create them in the next article.