Automatically convert and send: When you create the recurring invoice, activate the automatic send option so that when it's time to send out the invoices, these are automatically converted and sent to your customers email. 

1) Fill in the basic data

• Contact: Select a contact you have created or create a new one by typing the name and clicking "add".
• Interval: This will state how often invoices will be issued (Daily, Weekly, Biweekly, Monthly, Bimonthly, Quarterly, Biannual, Annual)
• Start: Date the invoice will be issued
• End: Date when the bills will stop being issued
• Due date: Select the default due date (No due date, 3, 7, 15, 20, 30, 45, 60, 75, 90, 105, 120, 180 days)

What is the due date?: The due date is the deadline for the invoice collection. It's usually a fixed date (March 11, 2020) or in number of days 30.60.90.

2) Complete the elements table

• Concept: Write the concept or select the item using the magnifying glass or the @ button
• Description: Add an explanation about the added concept to specify the details of the product or service. If you select a created product this will be filled in automatically.
• Quantity: Specify the number of units. This will be used to calculate the Total (units x Price + Tax)
• Price: The price specifies the amount without taxes of the product and this will automatically be filled in when selecting a product with the "magnifying glass"
• Taxes: Select a tax from the database (for example, 21% VAT, 19% Withholding, Export or Equivalence Surcharge). The contact, product and account taxes with specific preferences will appear by default.
• Total: This will be calculated automatically when adding the price and units. If you want to modify this you can, this will then change the value of the "price" column automatically.
• Message visible in invoice: If you want to add a specific message for this invoice and that appears in the PDF of the invoice, you can do so in this section. This message will be visible to your client. 
• Add Custom fields: Add additional information by using custom fields 
• Payment method: Select the payment method that you have created so that it appears in the PDF of the invoice. This field is merely informative and has no effect on the accounting.

Autocomplete: The fields of the invoice will be filled in automatically in the following order of priority: 
1) Preferences of the contact 
2) Preferences of the product 
3) Preferences of the company

For example when adding a contact to the invoice, the due date, payment method, invoice numbering, taxes, sales channel * discount * rate * tags * currency * assigned to that contact will be added automatically. If you haven't specified this information in the contact, you'll see the information in the product. 

* Fields not yet shown in the article, more information for this below

3) Fill in the advanced options

Automatic currency exchange: When choosing a currency different from the one assigned to the company's account, the change corresponding to today's day will be applied. If you want you can edit the change manually.

Clicking on "Options" will present you with a dropdown with the following options:

• * Numbering: The numbering line assigned to the contact or by default will appear. You can select one of the ones you created.
• * Discount: Fill in the box with a number and the % discount will be applied to the total of the invoice.
• * Language: Select the language in which you want the fields of the invoice to appear in PDF format. By default the selected one will appear in Settings under Preferences.
• * Currency: Select the currency you want the invoice to appear in. You can manually edit the change, click on "Save" and then click on "Edit" and the "Options" button and then change the currency. 
• * Document Mode: Depending on the option you choose, more or less fields will appear in the PDF of the invoice. By default the Items option will appear in the active column Quantity . If you activate the Time option, the Hours & Price / Time columns will appear, while if you activate the Total option the Quantity column will disappear. Lastly, if you select the No Taxes option in the invoice summary, the amount of the itemised taxes will not appear .
• * Design: Select one of the PDF template models that you've created.
• Detailed description: Activate the option to add a previous text field to the PDF table.
• Discount per product:  When activating the option a new column will be added in the table you will be able to apply a discount for each product line.
• Facturae fields: Click to fill in the fields of the electronic invoice that you can download in .xml format to upload it to the relevant Agency website.

* Check your Configuration: These fields are predefined by the information in Settings under the Preferences tab. If, for example, you think that the numbering line or the currency of an invoice is not correct, it may be because the contact has different information than the configuration of the account . Click on the contact and edit, to check this.

4) Assign a sales channel

Start typing to find or create a new sales account.

• Sales Channel: Select an account to assign the invoice to a sales channel and segment your sales by channels. They must always be accounts of sales or income groups (70, 75, 76 or 77)
• Account by item: Check the box to be able to assign a sales channel per invoice line

Reporting by sales account: Once you have created several sales channels and you have assigned them to invoices, you can analyse how much you have sold for each sales channel in the reporting section within the invoicing app. 

5) Use the tags or labels

Holded allows you to add labels to your invoices in order to export customised "Reports". 

• Tags: Start typing to search or create a new tag or tag
• Tags by item: Check the box to be able to assign a sales channel per invoice line

Tags for analytical accounting: Discover all the benefits you can get from the Tags or tags in the following article.

6) Activate the option to create and send automatic

When you activate it, the sales invoices will be created automatically on the day of the issue date and this will be sent to the customer by email. 

This will enable you to save time and you won't need to create invoices every month for the same clients manually.

7) Save the recurring invoice and check the information

When you save the recurring invoice, a Summary list will appear with all the invoices that will be issued this year and all the information regarding that recurring invoice.

• Start: Date the first invoice will be issued
• Sales channel: this is the sales channel assigned 
• Total recurring: Total sum of the planned recurring invoices
• Total Converted: Total sum of the converted invoices, this will show information updated to the present day
• Create and send automatically: In green (active) , in red (deactivated)
• Next conversion: The date of the next invoice to be converted will appear here.

There are additional options available, this includes the following buttons:

• Duplicate: A new recurring invoice will be generated with the same information so that you can edit what you need and save it.
• Edit: Click to change the options of the invoice. Only the information will be changed for the next invoices that you convert , not for those already issued.

Convert to invoices: Click on an invoice and you'll see the option to Convert recurring invoices.