Check this article to know how to create an electronic invoice
An electronic invoice has the same legal effects as a paper invoice, the difference is that it is a document that is created and received in electronic format.
The generation of an electronic invoice is conditional on the consent of its recipient, and it is mandatory for all the providers of the Public Administrations to which the law 25/2013 refers.
There are two types of electronic invoice:
- The electronic invoice with a structured format which is the one you can create in Holded.
- The electronic invoice with an unstructured format, which consists of an image, such as a scanned paper or a PDF file.
Once your electronic invoice has been created, a file in XML format, officially recognized by the government of Spain and supported by Holded, will be downloaded to your computer. You will have then to upload it to the website of the relevant body you work with.
Keep in mind that to sign the invoices you will need to use a recognized electronic certificate that is not yet available in Holded. More information here.
Upload methods of an electronic invoice
In order to send electronic invoices to the Public Administration, you will have to do so through the general entry points for electronic invoices of the State, the Autonomous Communities and the Local Entities.
Before uploading the file to the corresponding agency, you can check that you have correctly filled in all the fields through this portal.
The most common methods to upload your file are:
- Through the web portal of the general entry point for electronic invoices.
- Through the automatic connection between the software or the electronic invoicing service and the general point of entry for electronic invoices.
If you have more questions about electronic invoices, consult this link