You can check and manage your taxes by accessing the Taxes section within the Analytics area in Holded.
This is one of the most important sections of the platform for most companies. In Taxes you can consult input and output taxes, as well as deductions taken or sustained during a given period of time.
What are the sections in Taxes?
- VAT: This is a summary table of the VAT payments showing the period, the tax input and output, as well as the result.
- Tax summary: In this table we have the amounts that have been imputed to a particular tax item, depending on the tax Key that you use in your invoices the result of the table will vary, since these Keys are compiled by period.
Detailed view per operation
By clicking on a specific operation in the table, you will be able to access the data described below.
- Transaction type: This is the title of the table and reflects the type of tax observed
- Transaction date: Invoice date
- Description: Tax rate and the base on which it will be applied
- Contact: Name of the contact assigned to the invoice
- Document: Number of the document being referenced
- Subtotal: Taxable base of the invoice
- Amount: Amount resulting from the application of the tax rate to the taxable base of the invoice
- Tax rate: This is a label next to the title that shows whether it is a sales or purchase tax
- Date period: It is located at the top right and shows the date range being consulted
In this section you can find all the forms that you have activated and access each one of them. This section allows you to select specific years to find those taxes of past years, and even have the possibility of filtering by their status (filed, pending, omitted or not filed).
This is a copy of the calendar that the Tax Administration makes available to you, informing you of the deadlines for filing different taxes. This will help you to have a forecast of the filing of the different forms.
From the cogwheel on the right-hand side, you can access the tax settings section. From there, you can see the list of all the taxes available in Holded, and select the ones you are subject to.
What is the list of taxes available?
The list of taxes available in Holded is divided into three areas or groups:
- VAT (21%, 10%, 4%): This is the Value Added Tax applied on sales of products and services within the Spanish mainland.
- Used goods (21%, 10%, 4%): Taxes operations that are subject to a second or subsequent transfer.
- Exempt (0%): Used in transactions exempt from VAT (for example, medical services or housing leasing).
- Not subject (0%): Used in transactions not subject to VAT (e.g., supply of services for promotional purposes).
- Intracommunity VAT on goods (0%): You should use this when you make a sale to a customer outside Spain, but within the European Union.
- Intracommunity VAT on services (0%): You must use it when you make a sale to a customer outside Spain and within the European Union.
- Export (0%): You must use it when you make a sale to a customer outside the European Union.
- Withholding (19%, 15%, 7%): You should add it in case you are self-employed or you are obliged to make withholdings.
- Surcharge (5.2%, 1.4%, 0.5%, 1.75%): You should add it in case you are a self-employed retailer.
It is only possible to add two taxes on the same invoice if they are part of the same tax group. For example, you can add a 21% VAT and a 19% withholding tax, but you cannot add a 21% VAT with a 10% VAT on the same invoice line. If they are included in different lines, you will be able to do so.
- VAT (21%, 10%, 4%): This is the Value Added Tax applied on purchases of products and services within the Spanish mainland.
- Intracommunity VAT (21%, 10%, 4%): You will have to use it when you make a purchase from a supplier outside Spain and within the European Union. It will be divided between investment goods, goods, and services.
- Import (21%, 10%, 4%): You must use it when you make a sale to a customer outside the European Union. They will be divided between investment goods, goods, and services.
- Other taxes: You will be able to add taxes such as Taxable Subject Investment, exemption (art.20), withholdings, agricultural activities, forestry, image rights.
- Employees' salary (0%)
- Employee withholding (0%)
- Employee per diem (0%)
- Withholding tax for administrators (0%)
Employee taxes are set to 0% so that the full amount of the added value is accounted for in the payslip, and appears in the tax summary in the billing section.
What can you do in Taxes?
Manage and edit your taxes
Check this article to learn how to manage and edit your taxes in Holded
Use tax forms provided by Holded
Learn here more about how to implement forms provided in Holded
Create new taxes and groups of taxes
Learn here how to create new taxes and tax groups