Beta: Holded Academy is currently in beta phase. Check back regularly to see new articles posted daily!
This article will explain what an accounting entry is and how to create one.
How to access your accounting entries
Click on the Invoicing or Accounting apps if you are not already in this section, then from Accounting click Daily ledger, and then New Entry
Note: Remember that you can create a new movement or entry at any time from the blue + button, which you will find in the top bar of the application, in any section in which you find yourself
Register your entry
Holded facilitates your work by choosing predefined entries, which as their own name indicates are already structured by default, so that when we report the total amount of a predefined invoice type to 21%, it automatically they will generate the corresponding entries to the taxable base and the tax quota, with their respective accounting account.
Finally, we will select the relevant contact, date of creation, a tag to be able to use as a filter in the reporting and a note if we need it or upload a file to the note, this can be used for your reference.
Note: The "Tags" allow you to label contacts, products, documents and entries, this will enable you to have an analytical accounting so that you can filter quickly in all the listings that you will find in your reporting section.
For example, if you select a "Purchase Invoice with retention of rent". When doing it the first thing that we observe is that the structure of this entry is loaded to us, in such a way that we are configured and present 4 lines, one for the total amount of the invoice with which we will have to report the amount in the credit column, another for VAT (472) and for IRPF (4751) and finally another for the tax base, which in this case will reflect an expense. When incorporating the total amount of the invoice, the rest of the amounts will be calculated automatically according to the selected predefined entry.
If what you want to do is a totally manual entry or you do not find the entry you want to make among the predefined ones that are in Holded, you just have to access the daily ledger and select the type of entry in question.
In Holded you'll find the following types of entries:
- Invoice Issued.
- Issue credit note
- Invoice Received.
- Received credit note
- Regularisation entry
- Opening entry
- Closing entry.
It is important to know what kind of entry we have in front of us, so we think it is necessary for you to know which type of entry and what the the main purpose is. Below you'll find a breakdown of all the different entries in Holded and a brief explanation for all of them:
Record: This option will enable you to record an entry. This will detail any commercial or economic movement that modifies the patrimony of a person or company, this will not specify what type of entry.
Invoice Issued: Corresponding to a note of the type invoice of sale or income, in your list of records, you will see it described as Invoice.
Invoice credit note: Corresponding to a note of the purchase invoice type, in your list of notes you will see it described as Invoice credit note
Received invoice: Corresponding to a note of the type invoice of purchase, in our list of notes we will see it described as purchase
Received credit note: Corresponding to a note of the type invoice of purchase in your list of notes you will see it described as Rectified Purchase.
Bill: Corresponding to a note of the expense type, refers to entries of the type expense account of group 6 that has not been included as a payroll or invoice.
Payroll: Corresponding to a note of the payroll type, as a general rule we will associate accounts such as 640, 642, 4751 or 476.
Collect: Corresponding to a note of the collection type, it is given when a payment has been made by a supplier or creditor.
Payment: Corresponding to a note of the collection type, it is given when a payment has been made by a client.
Amortisation: Corresponding to a note related to an asset, occurs when a payment has been made by a customer.
Regularisation entry: in our list of notes we will see it described as Reg
Opening entry: in our list of notes we will see it described as Opening
Closing entry: in our list of notes we will see it described as Closing
Once the type of entry is selected, you will be able to select the accounts, write the description, if necessary, the document number and if it's an invoice, debit, credit or tag. Finally, if you need another line of record, press + or click on the red bin icon to eliminate that line.
Note: Remember that Holded works by default with an accounting scheme of 8 digits. If your chart of accounts has a longer length, we recommend you delete the Holded accounting chart and upload your own. For more information please contact us, either through the live chat, or to our email firstname.lastname@example.org