Learn to register each financial transaction related to your business in Accounting.
It is a mandatory bookkeeping document for registering all economic operations carried out daily by your company. Every entry contains specific information and is known as an accounting entry. The ledger will help you keep an accurate registry of your costs, debts, and profits -among other movements- and to recreate your business's financial evolution.
What can you do in the General Ledger?
What is an accounting entry?
It is a set of accounting entries made in the General Ledger. They are used to record any economic event that modifies your company's assets and generates a movement in the book accounts.
Each entry has at least two key entries: debit and credit. To be sure that you have recorded the entry correctly, check that the sum of the two entries equals zero.
What accounting entries will you find in Holded?
Predefined accounting entries
In Holded, you will have most of the accounting entries predefined, and you will choose one of them when you do some actions, such as creating a sales invoice or a purchase invoice, generating payrolls, making payments and collections, and so on.
These predefined entries are also assigned a type, followed by the regulations. Therefore, the accounting entries are associated directly with the book accounts and their percentage tax.
Your business invoices
- Sales invoices with VAT at 21%, 10% and 4%.
- Sales invoices with inversion of the taxable person.
- Invoices for intra-community sales of goods and services.
- Sales invoices with VAT of 21% and IRPF of 7%, 15% and 19%.
Invoices you receive
- Purchase invoices with VAT of 21%, 10% and 4%.
- Invoices for intra-community purchase of goods and services.
- Invoice of purchase by inversion of the taxable person.
- Invoice of purchase with retention of professional with VAT of 21% and retention of 7% and with VAT of 21% and retention of 15%.
- Invoice of purchase with retention of rent with VAT of 21% and retention of 19% of real estate capital.
Accounting entries (manual)
Holded offers you the possibility to create an accounting entry manually. To do this, you will have to select the type of journal entry considering the entry you are making and edit all the required fields. If you define the entry's type correctly, you will be available to filter easily in your General Ledger.
Finally, remember that when you manually record the adjusting and closing entries, you will not be able to see them reflected in the Balance Sheet and Profit and Loss accounts, since they are generated when you opt for auto-closing.
|Invoice issued||Invoice entry of a sales.|
|Sales credit note||Reversed sales invoice entry.|
|Invoice received||Entry of an invoice for a purchase|
|Purchase credit note||
Reversed invoice purchase entry.
|Expenditure||Group 6 expenditure entry that was not included as payroll or invoice.|
|Collection||Collect entry. It occurs when a payment is made by a client.|
|Payment||Payment entry. It occurs when you make a payment from a supplier or creditor.|
|Amortization||Entry associated with an asset and its loss of value over time.|
|Closing regularization entry||This entry is not booked on the profit and loss.|
|Opening entry||An entry made at the beginning of an exercise.|
|Closing entry||An entry which will not be registered in the balance sheet.|