An accounting entry is an entry in the ledger that reflects the economic movements of a person or institution. It is generated each time the company posts an entry related to the activity it carries out.
In Holded, all your entries are created and managed, in the Accounting> General ledger section
To learn how to manage an accounting entry, go to this article
When creating your entries you can choose default entries, that is, entries already structured by Holded, which will automatically generate the entries corresponding to the tax base and the tax quota, with their respective accounting account. Each annotation generated by default can be edited or deleted, depending on your needs.
For example, selecting a Purchase Invoice with retention of rent will load the structure of said entry with 4 lines: one for the total amount of the invoice in which the amount must be reported in the credit column, another for VAT ( 472) and for personal income tax (4751) and finally another for the tax base, which in this case will reflect an expense. By incorporating the total amount of the invoice, the rest of the amounts will be calculated automatically according to the predefined entry selected.
Keep in mind that Holded works by default with an 8-digit chart of accounts, if your chart of accounts has a longer length, we recommend you delete the Holded accounting chart and upload your own
If what you need is to generate an entry manually, or you cannot find the entry that best suits you among the Holded presets, you just have to select the type of entry you need.
Manual entries available at Holded
This option will enable you to record an entry. This will detail any commercial or economic movement that modifies the patrimony of a person or company
This entry will not be registered in the tax models
- Invoice Issued
Corresponding to a note of the type invoice of sale or income, in your list of records, you will see it described as Invoice
- Invoice credit note
Corresponding to a note of the purchase invoice type, in your list of notes you will see it described as Invoice credit note
- Received invoice
Corresponding to a note of the type invoice of purchase, in our list of notes we will see it described as purchase
- Received credit note
Corresponding to a note of the type invoice of purchase in your list of notes you will see it described as Rectified Purchase
Corresponding to a note of the expense type, refers to entries of the type expense account of group 6 that has not been included as a payroll or invoice.
Corresponding to a note of the payroll type, as a general rule we will associate accounts such as 640, 642, 4751 or 476
Corresponding to a note of the collection type, it is given when a payment has been made by a supplier or creditor
Corresponding to a note of the collection type, it is given when a payment has been made by a client
Corresponding to a note related to an asset, occurs when a payment has been made by a customer
- Regularisation entry
In our list of notes we will see it described as Reg
This type of entry will not be recorded in the balance
- Opening entry
In our list of notes we will see it described as Opening
- Closing entry
In our list of notes we will see it described as Closing